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Applying for a Competency Certificate

This page is a general guideline, not a substitute for official SAPS requirements. Your Designated Firearms Officer (DFO) will confirm exactly what's needed for your specific application.

1Get the Right Form

Every application starts with the SAPS 517 – Application for a Competency Certificate, available from your nearest SAPS station or your Designated Firearms Officer (DFO).

Once you have it, complete Sections D, E, G, H, and I.

2Gather Your Supporting Documents

Before your appointment, make sure you have:

  • Two certified copies of your ID document (photo page)
  • Two recent passport-sized colour photos — head and shoulders, neutral background
  • Certified copy of your Proficiency Certificate from your training institution
  • Certified copy of your PFTC Statement of Results
  • Names and contact details of three references — e.g. your spouse, colleagues, or friends who know you well
  • Proof of your physical residential address

3Submit Your Application

  1. Make an appointment with your local DFO and submit your application in person.
  2. A complete set of fingerprints will be taken.
  3. The officer will let you know if anything further is required once your application has been processed.
  4. Pay the application fee: R 84.00 — keep your certified proof of payment attached to your application.
  5. You'll receive a payment receipt (Z263) and an acknowledgement of receipt for your submitted documents (SAPS 523).

4What Happens During Processing

Once submitted, your DFO will:

  • Confirm your physical address
  • Run a background check and conduct at least two interviews — at least one with a spouse or family member
  • Request any additional documentation, if needed
  • Make a formal recommendation on your application

Your application is then sent to the Provincial Firearms Officer within 30 days, and on to the Central Firearms Register within 14 days after that.

5Keep Your Paper Trail

Hold on to your SAPS proof of submission along with copies of every form and document you handed in. You'll want these on hand if there are any follow-up queries.

Still need your Proficiency Certificate or PFTC results?

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